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Recital Policies & Scheduling


Degree Recitals
Undergraduate students may present a maximum of one degree recital per academic year. Master and Specialist students may present a maximum of one degree recital per semester. MM Collaborative Piano and DMA students may present up to two degree recitals per semester. Exceptions may be made for students pursuing two different SMTD degrees.

Recitals that qualify as a “Degree Recital” are:

  • Final Senior Recital
  • Final Masters Recital
  • Masters Chamber Music Recital Chamber Music degree MUST be declared)
  • Final Specialist Recital
  • Required Pre-Candidate Recitals
  • Dissertation Recitals
  • Dissertation Lecture Recitals

Non-Degree Recitals

These recitals are booked only as space is available. A maximum of one non-degree recital may be booked per student per academic year.

Recitals that qualify as a “Non-Degree Recital” are:

  • Freshman Recitals
  • Sophomore Recitals
  • Junior Recitals
  • First-Year Masters Recitals
  • Undeclared Master Chamber Music Recitals
  • First-Year Specialist Recitals
  • Non-Required Pre-Candidate Recitals


Stamps:

  • Non-Degree Recitals: Not Available
  • Senior Recitals: Not Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Britton:

  • Non-Degree Recitals: Not Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Cady Room:

  • Non-Degree Recitals: Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

McIntosh

  • Non-Degree Recitals: Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Watkins Lecture Hall and Hankinson Rehearsal Hall are available on an as-needed basis. Hankinson requires a minimum of one hour for set-up prior to recital start time and the entire recital reservation must have a minimum of three hours in the hall. Recitals must begin no later than 8:00pm. Non-degree recitals requesting Hankinson Rehearsal Hall are subject to a $100 fee. If a recital is cancelled less than seven days prior to the performance, this fee is forfeited. Please contact the Erin Burris for more information.

Please note restrictions for the following venues:

  • Stamps and Cady room: No school owned classical percussion, harpsichord, portative organ, or harp are to be used in these spaces. Personally owned instruments may be used if transported and removed within set-up and tear-down times. Not ideal for orchestral use.
  • Britton Recital Hall and Watkins Lecture Hall: No school owned percussion. Not ideal for orchestral use. Must contact SMTD IT if intending to use technology (projection, audio equipment, etc.) for orientation with equipment.


Students reserving an SMTD venue must select an approved recital time as listed below. Please consider the times below carefully when planning recitals. Students giving a 90 minute recital should select one of the started times. Start times vary based on venue and day of the week. Start times may not be altered.

Stamps:
Monday: 8:00PM*
Tuesday: 8:00PM*
Wednesday: 8:00PM*
Thursday: 5:30PM; 8:00PM*
Friday: 5:30PM; 8:00PM*
Saturday: 12:30PM; 3:00PM; 5:30PM; 8:00PM*
Sunday: 2:00PM; 5:00PM*; 8:00PM*

Britton:
Monday: 7:30PM*
Tuesday: 7:30PM*
Wednesday: 7:30PM*
Thursday: 7:30PM*
Friday: 7:30PM*
Saturday: 3:00PM; 5:30PM; 8:00PM*
Sunday: 2:00PM; 4:30PM; 7:00PM*

MacIntosh:
Monday: 8:00PM*
Tuesday: 8:00PM*
Wednesday: 8:00PM*
Thursday: 8:00PM*
Friday: 5:30PM; 8:00PM*
Saturday: 12:00PM; 2:30PM; 5:00PM; 7:30PM*
Sunday: 12:00PM; 2:30PM; 5:00PM; 7:30PM*

Cady Room:
Monday: N/A
Tuesday: N/A
Wednesday: N/A
Thursday: N/A
Friday: 8:00PM*
Saturday: 2:00PM; 5:00PM*; 8:00PM*
Sunday: 2:00PM; 5:00PM*; 8:00PM*

Reservations
Students will have the hall for one hour prior to the recital start time for set-up. Students will then have a half-hour after the end of the recital to vacate the hall.

Length
Recitals are not to exceed 60 minutes of music, including encore, with the exception of the recital times indicated by *. Students required to present a 60-90 minute recital should elect an above recital time indicated by *.

Dress Rehearsals
One dress rehearsal in the performance hall may be scheduled per recital. Dress rehearsals are two hours long and are inclusive of set-up/tear-down needs. Available rehearsal times are listed on the SMTD Scheduling System (U-M login required). If you do not schedule a dress rehearsal at the time you book your recital, please email Erin Burris with the desired available dress rehearsal slot.

Restricted Days
Study days, exam days, and University observed holiday breaks are not available for recital scheduling. This includes:

  • Thanksgiving – November 22, 2018
  • Fall Study Break – October 15 – 16, 2018
  • Exam Days – December 13 – 20, 2018
  • Holiday Season Days – December 24, 2018 – January 1, 2019
  • Winter Study Break – April 24, 2019, and April 27 – 28, 2019
  • Exam Days – April 25 – May 2, 2019

Off-Site Recitals
Students may elect to present a recital at a non-SMTD venue. Recital booking and start times are handled individually, in collaboration with the venue.

Cancellation Policy
Students are allowed to reschedule their recital as needed until the add/drop deadline. After this point, any student cancelling a recital will not be allowed to reschedule in any SMTD venue performance space for the remainder of the semester. Exceptions may be made for injury/illness (doctor’s note required) or family emergencies.

To cancel a recital after the deadline, please contact Scheduling Coordinator, Erin Burris.


Degree Recitals
Booking for Fall Term 2018 recitals begins August 1, 2018 at 8:00AM
Booking for Winter Term 2019 recitals begins November 1, 2018 at 8:00AM

Non-Degree Recitals
These may be booked a maximum of six weeks in advance

DO NOT submit multiple requests for the same recital. ALL iterations of multiple requests will be denied.

How To Book A Recital
All student recitals are booked online through the SMTD Scheduling System (U-M login required).

  1. Log in to the Scheduling System
  2. Click on the “Available Recital Slots” tab
  3. Select recital type and student level from the drop-down list and click “Apply”
  4. Browse available recital slots and click “Reserve This” when ready to choose one. NOTE: this will claim the slot immediately so do not click unless ready to select that date!
  5. The next window will show available dress rehearsal times up to two weeks in advance of the requested recital date. Again, select dress rehearsal time by clicking “Reserve This” under the desired slot.
  6. Wait for recital confirmation form to arrive. This will come via umich email as a SignNow document.
  7. Complete the requested items on the confirmation form and click “Done” when finished. The form is automatically forwarded to the studio professor for approval.

The recital reservation is not confirmed until the studio professor approves the recital date. Unconfirmed recitals which remain pending for more than one week may be cancelled and students will have to begin the reservation process from the beginning.

Please note that the times listed on the Scheduling site are the Recital Slots, not the recital start and end times. See Standard Recital Times and Lengths above for more information.


ALL degree recitals must have an official SMTD program on file. Program information is due two weeks before the recital date.

If program information is not turned in on time, students will have to create their own program for distribution at the recital. Late program information can be submitted after the recital for an official program.

How to Enter Program Information

For recitals in SMTD venues:

  1. Log in to the SMTD Scheduling System
  2. From the list of your reservations, click confirmed recital event
  3. Click the Enter Information link in the Program Information box (right sidebar)
  4. Enter information on the following pages. Click “Finish” when ready to submit

For recitals in non-SMTD or off-campus venues:

Once completed, an automated email confirmation will be sent and next steps will be detailed.

Official student programs do not include thank-you notes, tributes, program notes, or text and translations.

Editing, Printing and Publicity
After program information has been submitted, students will receive an email notification that the program is ready for editing. Proofs may be picked up outside room 2309 Moore. Corrections must be legible and made directly on the program proof in RED ink. Proofs must be returned no later than seven days before the recital with both the student’s and professor’s signature.

All students receive 50 copies of their program. Additional PDF copies may be requested.

Programs typically arrive 2-3 business days after the proof is returned, and may be picked up outside room 2309 Moore. Students will NOT be notified when programs arrive.

Student recitals will be publicized on the website after the proof is returned and will receive instructions on how to upload an image for publicity after the student’s program information has been added. A copy of the program will also be posted in the glass display cases in the Moore lobby and/or hallways.

Piano keys are available for check out in room 2309 Moore. It is the student’s responsibility to check out all necessary keys for their dress rehearsal and recital.

Keys are also required to access Watkins Lecture Hall, the Stearns Cady Room, and Blanche Anderson Moore Hall regardless of whether the piano is used or not.

Piano keys are available for check out on weekdays during normal business hours from 8:00 am – 12:00 pm and 1:00 pm – 5:00 pm. Plan accordingly for weekend and evening needs. Keys will not be shared or pianos left unlocked for any reason.

Proper care of pianos and school facilities should be exercised at all times. During Piano use, covers must be rolled up and placed on a chair or desk (off of the floor) to keep them free of dust or dirt. Please lock and cover pianos following use.

All keys must be returned within 1 week (7 days) of the event date or the next business day following a recital.

Failure to follow any these terms will result in a charge of $30 to the student’s account.

Accompanying Service Policy

Please study the entire accompanying service policy carefully in order to make a complete request. 

All Instrumental students can request to work with a school accompanist. The process must be completed through the online request format. Please make sure to fill out all the required information.

SMTD will be able to provide accompanying service to the following projects: (in their priority order)

  1. Degree recital
  2. Jury
  3. Concerto Competition
  4. Studio recital
  5. U of M master classes
  6. Studio class performance

SMTD will be unable to provide accompanying services to the following projects:

  • Non-degree recital
  • Any competition that is not related to UM curriculum
  • Any audition that is not related to UM curriculum
  • Personal recording project

If you are in need of an accompanist for these projected, please contact Ms. Lydia Qiu at lydiaq@umich.edu for a copy of the Freelance Accompanist List, so you can contact the pianists on your own.

Request deadlines:

  • Degree Recitals –  Request must be turned in within the first three weeks of each term. When a degree recital is scheduled within the first month of a term, the instrumental student is responsible for contacting Ms. Lydia Qiu during the prior term to arrange to work with a school accompanist.
  • Juries – Request for jury accompanist must be turned in at least 3 weeks prior to the last day of school each term.
  • All Other Requests – Requests must be turned in at least 3 weeks prior to the performance date. This guarantees sufficient time for Lydia Qiu to process the request, as well as for the accompanist to prepare the music.

Student who fails to meet these deadlines will be responsible for hiring his/her own accompanist!

Once a request is matched with an available accompanist, student will receive email about the assigned pianist. At that point, it is the student’s responsibility to contact, and provide music to the accompanist within 5 working days. An assignment becomes void if the instrumental student fails to initiate the contact during that time period.

Accompanying assignments are not intended to last for the entire term. All requests need to specify a performance date, which will be considered as the ending date of the assignment. A new assignment will be assigned to the accompanist on this day. The purpose for this policy is to provide service to as many students as possible.

If you have any question about this policy, please contact Ms. Lydia Qiu at lydiaq@umich.edu.

Winds & Percussion students, please read the additional Department of Winds & Percussion Accompanying Service Policy below.

Department of Winds & Percussion Accompanying Service Policy

Revised September 2017

The Department of Winds & Percussion will provide pianists for the events and hours below:

  • Degree Recital – 6 hours • Time allotment is for rehearsals (including the dress rehearsal), lessons, and studio class. If total time of music with piano is less than 31 minutes, hours will be allotted as follows: •3 hours for 1-15 minutes of music •4.5 hours for 16-30 minutes of music
  • Concerto Competition (full work) – 3-4 hours as needed • Time allotment is for rehearsals, lessons, studio class, and competition performance.
  • Concerto Competition (single movement) – 3 hours • Time allotment is for rehearsals, lessons, studio class, and competition performance.
  • Jury – 3 hours • Time allotment is for rehearsals, lessons, studio class, and jury performance.
  • Studio Recital – 2 hours • Time allotment is for rehearsals, lessons and studio recital performance.
  • Studio Class Performance – 2 hours • Time allotment is for rehearsals, lessons, and studio class. • Individuals may request a pianist a maximum of two times per semester for studio class performances.

If extra rehearsal time is needed or desired, the student will be charged at a rate of $40/hour, paid directly to the pianist •$10 for 15-minute increments•

Degree Recital Fee

Students will pay a flat fee directly to the pianist at the conclusion of their recital at the following rate: •1-15 minutes of music with piano – $40 •16 – 30 minutes of music with piano – $75 •31 or more minutes of music with piano – $120

Deadlines

The Department of Winds & Percussion will provide a staff pianist for the above services only if the following deadlines are met:

  • Degree Recital – application must be submitted and pianist confirmed within the first 3 full weeks of recital term. •For recitals occurring in the first month of a term, please contact coordinator Lydia Qiu (lydiaq@umich.edu) to put in special request at least 3 weeks prior to the beginning of the term.
  • Concerto Competition – application must be submitted and pianist confirmed by October 15th of the fall term.
  • Jury – application must be submitted and pianist confirmed 3 weeks prior to the final day of class in any given semester.
  • Studio Recital – accompanist assignment will be coordinated through Lydia Qiu by the supervising Professor.
  • Studio Class – application must be submitted and pianist confirmed 3 weeks prior to the performance date.

Students not meeting these deadlines will be fully responsible for hiring and paying a pianist

Applying for a Pianist

It is the duty of the student to fill out an accompanist request form by the deadline specified above. Accompanying Coordinator Lydia Qiu will then contact the student with assigned pianist and contact information.

Accompanist Request Form

Requests are closed for Winter 2018. The Fall 2018 Accompanist Request Form will be available in August.


Recital hearings are scheduled through the student’s department. Unless directed otherwise, reserved space is not needed for recital hearings. For students required to perform a recital hearing, signed program proofs should not be returned until after the panel has approved the recital.


The SMTD does not record student recitals or endorse any private recording technicians. Students are allowed to hire a technician to make audio and/or visual recordings of the recital. Recording equipment is available for checkout. Contact Andrew Wollner for more information.


There is usually one table set up in or around the SMTD performance venues that may be used for reception. After the recital, students must clean the area, return the table to its original location, and empty all trash cans. Extra liners are available in the bottom of every trash can.

Alcoholic beverages are prohibited on University grounds.


If you require any of the following special equipment for your recital, you must notify the appropriate SMTD faculty or staff below, no later than four weeks prior to your event. Please be specific when requesting equipment, and note the date, time and location of your recital in your request. Note: certain special equipment may not be available in all recital spaces.

Paul Feeny: Ensembles Operations. Room 1314 Moore

  • Extra music stands (more than 10)
  • Extra chairs (more than 10)
  • Conducting podium (Britton & Rehearsal Hall only)

Roger Arnett: Recording Engineer. Room 1260 Moore

  • Projector & Screen
  • Audio Equipment
  • “R2D2” (Britton & Rehearsal Hall only)

Professor Robert Grijalva: Piano Technology. Room 1245 Moore

  • Two pianos (Britton only)
  • Prepared piano

Professor Joseph Gascho: Harpsichord

Jonathan Smith: Classical Percussion Coordinator

Professor Michael Gould: Jazz Drums

Harpsichords and certain percussion equipment cannot be moved to Stamps Auditorium, Britton
Recital Hall, or the Cady Room. Contact the appropriate professor before you set your program.


Scheduling: Erin Burris
Moore Building, Room 2258
734-936-2214

Programs and Piano Keys: Tom Erickson
Moore Building, Room 2309
734-764-8623

Facilities: Ben Thauland
734-647-6310

Accompanists: Lydia Qiu
734-615-3729