SMTD reimburses pre-approved travel expenses for research, conference attendance, performance participation, and department specific recruitment activities up to the limits authorized in your pre-approval and in compliance with the guidelines below. Travel expenses must be reconciled within 30 days of trip completion, and always in the fiscal year in which they are incurred. Travelers must always seek approval prior to traveling, and approvals can only be granted by the Dean or the CAO.
The following guidelines apply directly to all approved travel related to research, conference attendance, performance participation, and department specific recruitment activities:
Internal service providers are University of Michigan business units that provide goods and services to other University units and departments. Using Internal Service Providers can save time and money—and since the transaction is between two University units, procurement review and approval is not necessary.
At times, a personal vehicle may be used in order to save time, transport equipment, or reduce costs when several people are traveling together on University business travel.
Guidelines for reimbursement:
Effective January 1, 2017 the mileage reimbursement is 53.5 cents per mile.
Note: When considering whether to drive a personal vehicle or rent a car through Enterprise it is often beneficial to choose the rental car over mileage reimbursement. Depending on distance and length of the trip, renting a car through Enterprise can be the least expensive option. For example, roundtrip mileage reimbursement from Ann Arbor to Chicago is $267.50 (based on 500 miles). Assuming fuel is $2.00 a gallon and the rental car averages 25 miles per gallon, the cost for a standard car three-day rental would be $150.85.
The University will reimburse the cost of train fare up to the cost of coach airfare.
When hosting an approved business meal (excluding faculty & staff search recruitment meals):
When hosting a faculty or staff search candidate:
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