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Recitals & Events

Students planning non-degree recitals, degree recitals, or events of any kind must adhere to SMTD policies for scheduling, publicity, programs, keys, and venue/equipment usage. Not all production requests may be supported, so please carefully read the information in this section, and see Contact Information under Recital Policies and Scheduling for detailed questions or concerns.

Event/Production Policies and Information

Faculty sponsorship is designed to endorse and facilitate SMTD events in two different functions:

  • For Student Events, the Faculty Sponsor is to provide mentorship and direction for the SMTD student, thereby ensuring the event gives them the opportunity for further education and understanding of the complexities surrounding production and management of a special event.
    • Student Events must provide the name and contact information of a SMTD faculty or staff member as their Event Sponsor. The Sponsor will be help accountable for the conduct of the students in the space, while the students themselves will be held accountable for their actions. Damages, loss of property, or additional cleaning fees incurred will be charged to the student, but the Sponsor will be responsible for facilitating a resolution to any disputes by the student.
    • A Faculty Sponsor must fulfill the following requirements:
      • Endorse the Student Event in writing or by email
      • Provide a faculty or departmental shortcode for any fees or charges
      • Attend all production meetings with the student
      • Attend the dress rehearsal and performance
  • For Non-SMTD Collaborations, the Faculty Sponsor is to serve as the bridge between the guest artist or collaborators and the SMTD production staff. As SMTD faculty, they have inherent knowledge of the school’s infrastructure and are responsible for coordinating the artistic and performance details.
    • Non-SMTD Collaborations must provide the name and contact information of a SMTD faculty or staff member as their Event Sponsor. The Sponsor will be held accountable for the conduct of the Non-SMTD users in the space, while the Non-SMTD users themselves will be held accountable for their actions. Damages, loss of property, or additional cleaning fees incurred will be charged to the Non-SMTD used, but the Sponsor will be responsible for facilitating a resolution to any disputes by that user.
    • A Faculty Sponsor must fulfill the following requirements:
      • Endorse the Collaborator in writing or by email
      • Provide a faculty or departmental shortcode for any fees or charges
      • Attend all production meetings
      • Attend the dress rehearsal and performance

Events Technical Manager: Alvin Hill
Moore Building, Room 1258
734-764-5920

Scheduling: Erin Burris
Moore Building, Room 2258
734-936-2214

Programs and Piano Keys: Tom Erickson
Moore Building, Room 2309
734-764-8623

Facilities: Ben Thauland
734-647-6310

Recital Policies & Scheduling


Degree Recitals
Undergraduate students may present a maximum of one degree recital per academic year. Master and Specialist students may present a maximum of one degree recital per semester. MM Collaborative Piano and DMA students may present up to two degree recitals per semester. Exceptions may be made for students pursuing two different SMTD degrees.

Recitals that qualify as a “Degree Recital” are:

  • Final Senior Recital
  • Final Masters Recital
  • Masters Chamber Music Recital Chamber Music degree MUST be declared)
  • Final Specialist Recital
  • Required Pre-Candidate Recitals
  • Dissertation Recitals
  • Dissertation Lecture Recitals

Non-Degree Recitals

These recitals are booked only as space is available. A maximum of one non-degree recital may be booked per student per academic year.

Recitals that qualify as a “Non-Degree Recital” are:

  • Freshman Recitals
  • Sophomore Recitals
  • Junior Recitals
  • First-Year Masters Recitals
  • Undeclared Master Chamber Music Recitals
  • First-Year Specialist Recitals
  • Non-Required Pre-Candidate Recitals


Stamps:

  • Non-Degree Recitals: Not Available
  • Senior Recitals: Not Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Britton:

  • Non-Degree Recitals: Not Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Cady Room:

  • Non-Degree Recitals: Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

McIntosh

  • Non-Degree Recitals: Available
  • Senior Recitals: Available
  • Masters Recitals: Available
  • Specialist Recitals: Available
  • DMA Recitals: Available

Watkins Lecture Hall and Hankinson Rehearsal Hall are available on an as-needed basis. Hankinson requires a minimum of one hour for set-up prior to recital start time and the entire recital reservation must have a minimum of three hours in the hall. Recitals must begin no later than 8:00pm. Non-degree recitals requesting Hankinson Rehearsal Hall are subject to a $100 fee. If a recital is cancelled less than seven days prior to the performance, this fee is forfeited. Please contact the Erin Burris for more information.

Please note restrictions for the following venues:

  • Stamps and Cady room: No school owned classical percussion, harpsichord, portative organ, or harp are to be used in these spaces. Personally owned instruments may be used if transported and removed within set-up and tear-down times. Not ideal for orchestral use.
  • Britton Recital Hall and Watkins Lecture Hall: No school owned percussion. Not ideal for orchestral use. Must contact SMTD IT if intending to use technology (projection, audio equipment, etc.) for orientation with equipment.


Students reserving an SMTD venue must select an approved recital time as listed below. Please consider the times below carefully when planning recitals. Students giving a 90 minute recital should select one of the started times. Start times vary based on venue and day of the week. Start times may not be altered.

Stamps:
Monday: 8:00PM*
Tuesday: 8:00PM*
Wednesday: 8:00PM*
Thursday: 5:30PM; 8:00PM*
Friday: 5:30PM; 8:00PM*
Saturday: 12:30PM; 3:00PM; 5:30PM; 8:00PM*
Sunday: 2:00PM; 5:00PM*; 8:00PM*

Britton:
Monday: 7:30PM*
Tuesday: 7:30PM*
Wednesday: 7:30PM*
Thursday: 7:30PM*
Friday: 7:30PM*
Saturday: 3:00PM; 5:30PM; 8:00PM*
Sunday: 2:00PM; 4:30PM; 7:00PM*

MacIntosh:
Monday: 8:00PM*
Tuesday: 8:00PM*
Wednesday: 8:00PM*
Thursday: 8:00PM*
Friday: 5:30PM; 8:00PM*
Saturday: 12:00PM; 2:30PM; 5:00PM; 7:30PM*
Sunday: 12:00PM; 2:30PM; 5:00PM; 7:30PM*

Cady Room:
Monday: N/A
Tuesday: N/A
Wednesday: N/A
Thursday: N/A
Friday: 8:00PM*
Saturday: 2:00PM; 5:00PM*; 8:00PM*
Sunday: 2:00PM; 5:00PM*; 8:00PM*

Reservations
Students will have the hall for one hour prior to the recital start time for set-up. Students will then have a half-hour after the end of the recital to vacate the hall.

Length
Recitals are not to exceed 60 minutes of music, including encore, with the exception of the recital times indicated by *. Students required to present a 60-90 minute recital should elect an above recital time indicated by *.

Dress Rehearsals
One dress rehearsal in the performance hall may be scheduled per recital. Dress rehearsals are two hours long and are inclusive of set-up/tear-down needs. Available rehearsal times are listed on the SMTD Scheduling System (U-M login required). If you do not schedule a dress rehearsal at the time you book your recital, please email Erin Burris with the desired available dress rehearsal slot.

Restricted Days
Study days, exam days, and University observed holiday breaks are not available for recital scheduling. This includes:

  • Thanksgiving – November 22, 2018
  • Fall Study Break – October 15 – 16, 2018
  • Exam Days – December 13 – 20, 2018
  • Holiday Season Days – December 24, 2018 – January 1, 2019
  • Winter Study Break – April 24, 2019, and April 27 – 28, 2019
  • Exam Days – April 25 – May 2, 2019

Off-Site Recitals
Students may elect to present a recital at a non-SMTD venue. Recital booking and start times are handled individually, in collaboration with the venue.

Cancellation Policy
Students are allowed to reschedule their recital as needed until the add/drop deadline. After this point, any student cancelling a recital will not be allowed to reschedule in any SMTD venue performance space for the remainder of the semester. Exceptions may be made for injury/illness (doctor’s note required) or family emergencies.

To cancel a recital after the deadline, please contact Scheduling Coordinator, Erin Burris.


Degree Recitals
Booking for Fall Term 2018 recitals begins August 1, 2018 at 8:00AM
Booking for Winter Term 2019 recitals begins November 1, 2018 at 8:00AM

Non-Degree Recitals
These may be booked a maximum of six weeks in advance

DO NOT submit multiple requests for the same recital. ALL iterations of multiple requests will be denied.

How To Book A Recital
All student recitals are booked online through the SMTD Scheduling System (U-M login required).

  1. Log in to the Scheduling System
  2. Click on the “Available Recital Slots” tab
  3. Select recital type and student level from the drop-down list and click “Apply”
  4. Browse available recital slots and click “Reserve This” when ready to choose one. NOTE: this will claim the slot immediately so do not click unless ready to select that date!
  5. The next window will show available dress rehearsal times up to two weeks in advance of the requested recital date. Again, select dress rehearsal time by clicking “Reserve This” under the desired slot.
  6. Wait for recital confirmation form to arrive. This will come via umich email as a SignNow document.
  7. Complete the requested items on the confirmation form and click “Done” when finished. The form is automatically forwarded to the studio professor for approval.

The recital reservation is not confirmed until the studio professor approves the recital date. Unconfirmed recitals which remain pending for more than one week may be cancelled and students will have to begin the reservation process from the beginning.

Please note that the times listed on the Scheduling site are the Recital Slots, not the recital start and end times. See Standard Recital Times and Lengths above for more information.


ALL degree recitals must have an official SMTD program on file. Program information is due two weeks before the recital date.

If program information is not turned in on time, students will have to create their own program for distribution at the recital. Late program information can be submitted after the recital for an official program.

How to Enter Program Information

For recitals in SMTD venues:

  1. Log in to the SMTD Scheduling System
  2. From the list of your reservations, click confirmed recital event
  3. Click the Enter Information link in the Program Information box (right sidebar)
  4. Enter information on the following pages. Click “Finish” when ready to submit

For recitals in non-SMTD or off-campus venues:

Once completed, an automated email confirmation will be sent and next steps will be detailed.

Official student programs do not include thank-you notes, tributes, program notes, or text and translations.

Editing, Printing and Publicity
After program information has been submitted, students will receive an email notification that the program is ready for editing. Proofs may be picked up outside room 2309 Moore. Corrections must be legible and made directly on the program proof in RED ink. Proofs must be returned no later than seven days before the recital with both the student’s and professor’s signature.

All students receive 50 copies of their program. Additional PDF copies may be requested.

Programs typically arrive 2-3 business days after the proof is returned, and may be picked up outside room 2309 Moore. Students will NOT be notified when programs arrive.

Student recitals will be publicized on the website after the proof is returned and will receive instructions on how to upload an image for publicity after the student’s program information has been added. A copy of the program will also be posted in the glass display cases in the Moore lobby and/or hallways.

Piano keys are available for check out in room 2309 Moore. It is the student’s responsibility to check out all necessary keys for their dress rehearsal and recital.

Keys are also required to access Watkins Lecture Hall, the Stearns Cady Room, and Blanche Anderson Moore Hall regardless of whether the piano is used or not.

Piano keys are available for check out on weekdays during normal business hours from 8:00 am – 12:00 pm and 1:00 pm – 5:00 pm. Plan accordingly for weekend and evening needs. Keys will not be shared or pianos left unlocked for any reason.

Proper care of pianos and school facilities should be exercised at all times. During Piano use, covers must be rolled up and placed on a chair or desk (off of the floor) to keep them free of dust or dirt. Please lock and cover pianos following use.

All keys must be returned within 1 week (7 days) of the event date or the next business day following a recital.

Failure to follow any these terms will result in a charge of $30 to the student’s account.


Recital hearings are scheduled through the student’s department. Unless directed otherwise, reserved space is not needed for recital hearings. For students required to perform a recital hearing, signed program proofs should not be returned until after the panel has approved the recital.


The SMTD does not record student recitals or endorse any private recording technicians. Students are allowed to hire a technician to make audio and/or visual recordings of the recital. Recording equipment is available for checkout. Contact Andrew Wollner for more information.


There is usually one table set up in or around the SMTD performance venues that may be used for reception. After the recital, students must clean the area, return the table to its original location, and empty all trash cans. Extra liners are available in the bottom of every trash can.

Alcoholic beverages are prohibited on University grounds.


If you require any of the following special equipment for your recital, you must notify the appropriate SMTD faculty or staff below, no later than four weeks prior to your event. Please be specific when requesting equipment, and note the date, time and location of your recital in your request. Note: certain special equipment may not be available in all recital spaces.

Paul Feeny: Ensembles Operations. Room 1314 Moore

  • Extra music stands (more than 10)
  • Extra chairs (more than 10)
  • Conducting podium (Britton & Rehearsal Hall only)

Roger Arnett: Recording Engineer. Room 1260 Moore

  • Projector & Screen
  • Audio Equipment
  • “R2D2” (Britton & Rehearsal Hall only)

Professor Robert Grijalva: Piano Technology. Room 1245 Moore

  • Two pianos (Britton only)
  • Prepared piano

Professor Joseph Gascho: Harpsichord

Jonathan Smith: Classical Percussion Coordinator

Professor Michael Gould: Jazz Drums

Harpsichords and certain percussion equipment cannot be moved to Stamps Auditorium, Britton
Recital Hall, or the Cady Room. Contact the appropriate professor before you set your program.


Scheduling: Erin Burris
Moore Building, Room 2258
734-936-2214

Programs and Piano Keys: Tom Erickson
Moore Building, Room 2309
734-764-8623

Facilities: Ben Thauland
734-647-6310

Accompanists: Lydia Qiu
734-615-3729