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Rooms, Keys, Pianos, and Lockers

Hall Use Policy
Performance halls are primarily used for SMTD courses, concerts, recitals, special performances, and rehearsals.  The use of these spaces for rehearsal purposes is highly restricted.  For more details regarding scheduling policies, please contact the Scheduling Coordinator (734-936-2214). Theatre Department rehearsal and performance space is scheduled by the Theatre Department (734-764-5351) and by University Productions.

Classroom Use Policy
When available, classrooms located on the second floor of the Moore Building may be used for practice for up to three hours per day, to a maximum of six hours per week, per student. Classrooms are not to be used for private instruction. For more information and scheduling policies regarding classroom use, please contact the Scheduling Coordinator (734-936-2214). Theatre Department classroom requests may be made to the Department of Theatre and Drama (734-764-5351).

Practice Room Policy
Practice rooms are available on the lower level of the Moore Building for the use of all students enrolled in the SMTD. Please observe the following guidelines when using these rooms and when practicing in the second floor classrooms:

  • DO NOT leave instruments unattended in practice rooms. The SMTD will not be held responsible for stolen items anywhere within the building.
  • DO NOT smoke, eat, or drink in the practice rooms.
  • DO NOT practice in the lounge, hallways, stairwells, or restrooms.
  • Practice rooms with grand pianos are available for use by authorized piano majors and principals only.  A key card and reserved practice time system is in place to ensure that only authorized users have access to the grand pianos.
  • Rooms used by graduate student instructors are not available for practice if a lesson has been previously scheduled.
  • If a practice room is empty for more than 10 minutes, it will be assumed available. Students cannot hold a place in a practice room with books, music, etc.  This includes both assigned and unassigned rooms.

It is the student’s responsibility to check out all necessary keys for their dress rehearsal and recital.

Room keys are required for access to the following spaces: Watkins Lecture Hall, Stearns Cady Room, and BAM Hall. Keys are also available for Britton Green Room/AV (also opens R2-D2 closet).

Piano keys are required to use pianos in the following spaces: Britton Recital Hall (student piano – white tag; faculty piano – brown tag), McIntosh Theatre (green tag), Stamps Auditorium (blue tag), Watkins Lecture Hall (orange tag), and Stearns Cady Room (maroon tag).

Keys are available for check out from Moore 2309 on weekdays only, from 8:00am – 12:00pm and 1:00pm – 5:00pm. KEYS ARE NOT AVAILABLE AFTER HOURS OR ON WEEKENDS.

Keys will not be shared or pianos left unlocked for any reason. Pianos must be locked and covered following use. Proper care of pianos and school facilities should be exercised at all times. Piano covers must be rolled up and placed on a chair or desk (off the floor) to keep them free of dust and dirt.

Keys should be returned on the next business day following an event. ALL KEYS MUST BE RETURNED NO LATER THAN ONE WEEK (7 days) OF THE EVENT DATE. If you are unable to return a key during normal business hours, please email Tom Erickson before the deadline. Failure to follow any return policies will result in a charge of $30 to the student’s account.

For more information about key check out, contact Tom Erickson (piano and room keys), Professor Robert Grijalva (Piano Technology), or Roger Arnett (projector and screen, audio, etc.)

The SMTD also provides a selection of audio and video peripherals available for check out. These items include microphones, mini-disc recorders, keyboard amplifiers and cameras. Contact Andrew Wollner or Greg Laman for more information.

All pianos at the SMTD are intended solely for the use of faculty, staff, and currently registered SMTD students for university-related activities only. Authorization for other use is required by the Chief Administrative Officer or the Events Office within the SMTD. Examples of other uses may be SMTD co-sponsored events such as The Ann Arbor Piano Teacher’s Guild events, master classes, guest presentations, visiting organization activities, auditions, etc. For questions on usage, or any of the policies below, contact the Piano Technology Department (734-764-6207). See also the full Piano Use Guide for additional details.

Use of Practice Facility Pianos
Practice facility pianos are intended for piano majors, piano principals, instrumentalists, singers, and all other SMTD majors requiring facilities. They are also intended for sanctioned activities or responsibilities related to the duties of GSIs or instructors in SMTD programs, such as the Piano Pedagogy Laboratory Program (PPLP).

Grand piano practice rooms are reserved exclusively for currently enrolled SMTD piano majors or principals and are to be used for practice or rehearsal, and for GSI instructional requirements (including PPLP). Magnetic keycard access is required, and is subject to restriction or forfeit if the privilege is abused. Private instruction not related to SMTD programs is not allowed in the grand piano practice rooms. Consult the Piano Technology Department about access privileges.

Upright practice rooms are available for use by all other SMTD students, as well as piano majors and principals.

Privately paid piano, instrumental, or vocal instruction in a practice room or any other SMTD facility is prohibited.

Students may not share room access privileges with other students or the community at large by loaning or swiping their magnetic ID card. Abuse can result in restriction or forfeit of grand piano privileges.

Food and drink ARE COMPLETELY forbidden in all piano rooms. This includes open or closed containers of beverages of any kind, including plain water.

Students are allowed a ten-minute grace period in piano practice rooms for the purpose of gathering study materials, restroom breaks, etc. At the end of the grace period, the room is forfeit and available for use.

Students are expected to practice decorum in the practice rooms at all times. Conflicts over access, grace periods, etc., should be handled in a considerate and polite manner. Conflicts that cannot be resolved satisfactorily or amicably should be referred to the piano faculty or to the Chair of the piano faculty.

Piano majors and principals have priority use of a piano practice room. Therefore, instrumentalists may be asked to vacate a piano room in the event there is no alternative for pianists.

Under no circumstances are pianos to be moved within a building or out of a building by students, faculty, or staff. Serious safety concerns exist regarding this practice. Only professional movers are authorized to transport or move SMTD pianos. Exceptions are made for harpsichords and fortepianos, which do not require the strength and training of professional movers, and for which the responsibility usually rests on the performer. Consult the Piano Technology Department with questions.

Piano Chamber Music Rooms are intended for the instruction and rehearsal of piano chamber music. Instruction has priority, followed by rehearsal. If the rooms are vacant, they may be used for general solo piano practice. However, solo pianists may be asked to vacate in the event a that a chamber group needs a room. In the case of solo practice, the 10-minute grace period still applies. Equipment stationed in the chamber music rooms (chairs and stands) should not be removed to other practice rooms.

The multi-use chamber music room in 1215 is equipped for duo-piano. This room is reservable through the SMTD scheduling system. Pianists are advised to reserve practice time in order to avoid conflicts with chamber groups.

Performance and Tuning Considerations
Two weeks’ notification is necessary, especially when piano moving is required. If an event is non-routine, or requires special support services or locations, an application must be submitted to the Events Committee through the SMTD website.

The Piano Technology Department has limited human resources, prepared to service only faculty recitals, large ensemble concerts, and special SMTD functions on weekends during the academic year. Special requests for student services are not feasible. Pianos in the Recital Hall and McIntosh Theatre are serviced daily, Monday through Friday, during the academic year. Service arrangements for instruments located on central campus are made on an as-needed basis. As a general rule, tunings are scheduled on, or close to the actual performance date in order to ensure the highest possible musical standard.

All grand pianos in performance venues are under lock and key. Those preparing for, or performing recitals must check out the appropriate key prior to the performance date. A deposit is required. Please note that the Piano Technology Department is neither responsible for moving pianos on and off stage, nor for unlocking and locking pianos at recital time. Performers must make their own arrangements. This pertains to faculty and student performances alike.

The Piano Technology Department does not automatically tune pianos for every performance listed in the SMTD Calendar. However, certain assumptions about “obvious need” can be made. For example, a listing which simply says “XYZ Ensemble, BRH 7 p.m.” or “University Chamber Orchestra, MT 8 p.m.” does not convey an obvious requirement of a piano. However, “B.M. Recital, John Doe, violin, BRH 4 p.m.” does, as it is generally accepted that a piano will be needed for accompaniment. The Piano Technology Department will make every effort to check for special notations on the SMTD Calendar listings. The more complete information provided to Scheduling, the easier it is to anticipate piano needs.

Consult the Piano Technology Staff when scheduling a performance that requires special piano services. Needs such as duo-piano recitals, piano moving, “prepared” pianos, or recording sessions must be coordinated with a variety of different university agents, as well as private contractors. The schedules of many people have to be considered, especially in heavy-use rooms such as the Recital Hall or Stamps Auditorium. Because the SMTD has limited resources, special funding is should be considered. The Events Committee can assist with planning a special project.

There is a small 4-foot single manual harpsichord, which is available in the Britton Recital Hall for instrumental and vocal performances requiring A-440 standard pitch. Consult Professor Joseph Gascho regarding the requirements for using this instrument for performances.

The George Gershwin Piano in Britton Recital Hall is not available for general use. Only programs that meet the requirements of the Gershwin Initiative may use this instrument (e.g., a recording project or live performance of all- Gershwin music). Recitals and performances that include just one solo work of Gershwin do not meet the criteria. Please check with either Mark Clague, Professor of Musicology and Director of the Gershwin Initiative or with the Piano Technology Department for more information.

General Policies
The Piano Technology Department attempts to tune all pianos in instrumental and vocal faculty studios at least once per semester. However, it is the responsibility of the faculty to inform them when additional or special tunings are needed. The Piano Technology Department should be contacted via email and will make every effort to address piano service needs as soon as possible. Requests for studio tunings 2 weeks prior to the end-of-semester exam period cannot be honored, as Technicians are in preparations for juries and exams during that period.

Students are encouraged to notify the Piano Technology Department of problems encountered in classrooms and practice rooms. Please use the Online Service Request Form or the piano service request board across from room 1167 in the practice wing to report problems such as broken strings, sticking keys, damper issues, etc. 

Pianos are delicate and expensive instruments. Please treat each instrument with respect. If there is reason to believe someone is engaged in destructive behavior toward a piano, please notify someone immediately, such as the Infomation Office personnel or one of the Piano Technology Staff. If there is a piano that has been abused (e.g., liquid spill) notify the Piano Technology Staff immediately. Under no circumstances should food, drink, or delicate personal items be placed on the pianos. This applies to faculty, staff, and students. Also keep items such as instrument cases, coats, book bags, backpacks, plants, etc. off the pianos. 

Exercise the proper care of instruments in the Recital Hall, Macintosh Theatre, Stamps Auditorium, and Cady Room by making sure to lock pianos and cover them after each authorized use. Do not bump pianos against walls, chairs, or music stands.

Do not duplicate piano lock keys for distribution. Unauthorized distribution of keys results in increased wear-and-tear on the instrument, impacting the ability to maintain a high level of performance.

The Piano Technology staff will not be responsible for removing items such as valuable instruments, bows, artwork, sculptures, etc. in order to service a piano. If the piano is not clear for a service or tuning appointment, the instrument will not be serviced.

Do not throw piano covers on the floor in recital locations. Covers should be rolled up and placed on a chair or desk to be kept free of dust and dirt. In the backstage area of the Recital Hall, covers may be placed on the harpsichord storage box.

Please reserve the backstage of the Recital Hall for piano storage only. Stands and chairs placed in the storage area can cause damage to the pianos’ finish and makes the job of getting to the instruments for maintenance harder.

Concert instruments are not to be used for any “prepared” piano. Should there be need for an instrument for such literature, consult the Piano Technology Staff about these special requirements. The same applies to pianos in the practice facility.

Do not attempt to retrieve lost items from inside a piano. If there is an issue such as a watch that has fallen into an action, or other valuable item (including rings, pencils, pens, etc.) notify the Piano Technology Staff immediately. It is important to remove foreign items from inside a piano as soon as possible to avoid damage to the piano or item.

The Piano Inventory
The SMTD owns and maintains approximately 240 pianos, of which about half are grand pianos, and half are uprights. Pianos are intended for use by SMTD students, faculty, and staff only, and not by the general public, or students from other units at the University. If someone from the general public is using SMTD facilities, please notify an appropriate authority.

The following is a general description of the inventory:

PRACTICE FACILITY (Moore Bldg.): The practice facility features an all-Steinway grand piano environment which are reserved for use by piano majors and principals (performance majors, jazz, conducting, theory, history, and pedagogy students whose major instrument is the piano). They are not open for use by instrumentalists unless accompanied by a piano major or principal for rehearsal purposes. Other exceptions may apply. Please consult the Piano Technology Staff when in doubt. In addition, there are two grand piano rooms used expressly by the Piano Department GSIs.

There are two general use piano chamber rooms, plus a duo-piano chamber room (available by reservation). These are part of the roster of restricted-use rooms.

Upright practice rooms are not restricted-use and are available for use by instrumentalists and other authorized students taking music courses at the SMTD. There are approximately 45 rooms containing Yamaha and Boston professional upright pianos. The even-numbered rooms from 1100 to 1126 have been newly expanded in size as part of the SMTD renovation project that concluded in the summer of 2015. These may be used by piano majors for chamber music with instrumentalists as well, should grand pianos not be available.

MOORE BUILDING GENERAL CLASSROOMS: The classrooms have a variety of Steinway grand pianos, as well as Boston and Yamaha vertical pianos. Certain classrooms in the Brehm Pavilion are tuned weekly as they are used for performance studio classes. Others are serviced as necessary.

GLENN WATKINS LECTURE HALL (Moore Bldg.): Contains a Steinway seven-foot under lock and key that is strictly for use by performance faculty and students for studio classes or special workshops and overflow recitals. It is not a practice piano.

KEVRESON REHEARSAL HALL (Moore Bldg.): Kevreson has a Steinway seven-foot for rehearsal purposes (serviced twice a week during the academic year) and a two-manual A-440 harpsichord. Permission to use the harpsichord must be obtained from the Manager of Orchestras. Additionally, a professional Yamaha Celeste and one other lesser brand celeste reside in the Rehearsal Hall, both of which are under the management of the orchestras.

HANKINSON REHEARSAL HALL (Moore Bldg.): The orchestral rehearsal hall has a Steinway seven-foot for rehearsal purposes. It is serviced twice a week during the academic year.

THE BRITTON RECITAL HALL (Moore Bldg.): Britton contains the two most frequently used concert-quality performance pianos; a nine-foot “Student” Steinway, and a “Faculty” Steinway which is a strictly limited-use instrument for faculty and visiting artists. Keys to these locks must be obtained from the SMTD staff member in charge of keys and a cash deposit is required. In addition, the George Gershwin Model A Steinway resides in Britton which is also under lock and key. Special permissions are required for the use of this piano, as part of the conditions of the Gershwin Initiative. Please consult the Piano Technology Staff for more information.

McINTOSH THEATRE (Moore Bldg.): McIntosh houses a newly restrung and hammered 1986 nine-foot Steinway for recitals, and a Yamaha WX-7 professional upright for general use. These instruments are available to all authorized SMTD students and faculty. At this time, only the Steinway is maintained under lock and key.

DUDERSTADT CENTER RECORDING STUDIO (North Campus): Contains a Steinway 7-foot Model B piano located in the recording studio, available for use by all authorized SMTD students and faculty for serious recording purposes and Recording Studio class instruction and research. This instrument is not available for use in the Duderstadt Video Center and is not a mobile performance instrument. 

RACKHAM AUDITORIUM (Central Campus): The Auditorium has a Yamaha U1 Professional Upright for general use, and is under lock and key. Access to the piano is managed by the house technician. The piano is available for use by other University units or presenting organizations renting the hall. While there is no rental fee for the upright, there is a charge for tuning. Consult the Piano Technology Department for information.

POWER CENTER (Central Campus): The main auditorium has a Yamaha WX-7 professional upright in the orchestra pit. The rehearsal room has a Steinway Model M, five-foot seven-inch grand piano, generally used by Musical Theatre.

MENDELSSOHN THEATRE (Central Campus): The theatre houses a Boston UP126 professional upright under lock and key.

HILL AUDITORIUM (Central Campus): A house Steinway seven-foot piano is available for choral and orchestral performances, and a 2009 Steinway Model D nine-foot piano is available for solo or concerto performances. Other campus units presenting events which require piano may rent the SMTD house pianos. Consult with the Piano Technology Department for information.

BETTY PEASE AUDITORIUM (Central Campus in the Dance Building): The Dance Building, which is adjoined to the Central Campus Recreation Building (CCRB) houses four SMTD pianos for instruction, rehearsal, and performance. The Betty Pease Auditorium features a Steinway 7-foot grand piano under lock and key.

ARTHUR MILLER THEATRE (North Campus in Walgreen Drama Center): A 48-inch professional Boston Model UP126 upright piano is assigned to this venue for use in the pit or onstage. It is normally stored in the piano technology storage room in a basement hallway in Walgreen Drama Center. Arrangements must be made with the Piano Technology Department for its preparation and use for events in Arthur Miller Theatre.

STAMPS AUDITORIUM (North Campus): Stamps Auditorium houses one of the School’s newest nine-foot Steinway Model D concert grand pianos for performance, available to graduate students, faculty, and some ensembles. The concert grand is managed by the house technician of Stamps Auditorium, who is responsible for moving it on and off-stage for performances. It is available for rent to other University units and presenters. Consult with the Piano Technology Department for information. Stamps also has an Essex EUP116, designated “open access” for regular rehearsal purposes.

STEARNS CADY ROOM RECITAL HALL (North Campus): This building includes an open-air recital venue with a Steinway Model B seven-foot grand. The piano is intended especially for non-degree recitals as well as studio classes conducted by faculty and GSIs. This instrument is tuned on a twice-weekly schedule. For special tuning requirements, consult the Piano Technology staff.

PRESIDENT’S HOME (Central Campus): A fully restored 1880 Steinway Model C resides in the living room of the President’s mansion on South University Avenue. The SMTD provides this instrument for the pleasure of the president and, in coordination with his offices, for faculty and student performers for various University functions. This instrument, a gift of the Brescoll Family, is the oldest piano in the SMTD Inventory.

THE UNIVERSITY MUSEUM OF ART (Central Campus): Installed in 1996 as a result of an agreement between the SMTD and the Museum, the Elizabeth Gould Hochmann Steinway Art-Case piano is a 1930 model B in Colonial Style 336, based on the style used on the first Steinway piano built in 1839. Access to this instrument is strictly limited to faculty and guests of the SMTD and the Museum. Inquiries about this instrument should be directed through the Piano Technology Department.

UNIVERSITY COMMONS RETIREMENT COMMUNITY: Through a reciprocal agreement with the SMTD, a seven-foot Steinway Model B has been placed on loan to the Commons. The instrument and venue are available on a limited basis for performances by faculty and students. With the exception of general oversight, the Piano Technology Department is not responsible for the routine maintenance of this piano.

Lockers are available only to currently registered SMTD students with current U-M ID. Registration will be verified after the 3rd week of classes. Individuals who are not registered in the SMTD will lose locker privileges.

One locker per student. Violation of this rule will result in loss of all locker privileges for the remainder of the academic year.

Priority will be given to instrumentalists, specifically brass, string, and woodwind. Tuba/euphonium students have lockers in storage rooms and will not be assigned a regular locker. Percussion students may apply for a locker. Requests will be filled on a first-come, first-served basis.

Students who falsify information may lose locker privileges for the remainder of the year.

Non-instrumental music students may apply for a general-sized locker. Requests will be filled on a first-come, first-served basis.

Unassigned instrument-designated lockers will be made available for assignment after the third week of classes, on a first-come, first-served basis.

Music Education majors taking secondary instrument classes may petition for a larger locker on a semester-by-semester basis. Proof of enrollment in such classes will be required.

Continuing students must submit a request by the end of April to retain their locker for the following year. Lockers which have not been renewed will be emptied and contents thrown out.

Graduating students are expected to clear out of their lockers at the end of April.